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Come Work With Us!

Our campus is always evolving at the Alberta University of the Arts, and here you’ll find yourself surrounded by the connoisseurs of Calgary’s contemporary culture. At the AUArts Students’ Association you’ll be working with a group of innovative, quirky, passionate, and hard-working creatives committed to providing AUArts’ student body with unique opportunities to enhance their sense of well-being, develop their professional skills, and establish a strong presence in the culture of the institution. Together, we continuously find ways to build on the strengths of our programs, boost our support services, and advocate for an exceptional student experience.

Be on the pulse of Calgary’s creative community and work with Alberta’s up and coming cultural innovators!

SHOW + SALE COORDINATOR

The AUArts SA Show + Sale (S+S) Coordinator is responsible for supporting the professional development of students by ensuring the successful operations of our Show + Sale events.

Core Objectives…

The Show + Sale Coordinator contributes to the organization by fulfilling the following objectives:

  • Overseeing the day-to-day operations of the S+S initiatives including the responsible fiscal management of the budget
  • Promoting S+S programming with the goal of supporting community engagement
  • Ensuring that programming procedures are conducted in an equitable manner and that programming is accessible to the membership
  • Coordinating all logistical and programming initiatives provided to the student body as related to the Show + Sale events

Assigned Duties…

  • Event Logistics
    • Coordinate the logistical aspects of our large-scale entrepreneurial Show + Sale events
      • Secure event location and supporting display equipment (ie. plinths, walls etc.)
      • Order event supplies
      • Prepare labels and import/export inventory data into the sales processing system
      • Draft content for promotional materials
      • Coordinate with volunteers to identify potential feature artists
      • Ensure event services are booked such as catering, entertainment, and bar services
      • Assign tag numbers to students and enter students into the inventory system
      • Arrange support from technicians, facilities, maintenance, IT, AV, bookstore and security
      • Coordinate equipment rentals with the Program Manager
      • Work with the University in producing the evening VIP presale event
      • Produce and maintain inventory/sales record keeping systems
      • Ensure that cashiers’ tills and point-of-sale equipment are programmed and tested in advance of the sale
      • Produce training guide for all cashiers as well as guidance with troubleshooting
      • Ensure that financial tasks are completed for the successful operations of Show + Sale events
        • Coordinate floats for cashiers
        • Ensure that the onsite ATM is stocked
        • Request honorariums for all department representatives
        • Annually review the student commission rate in relation to project cost

  • Community Relations
    • Develop and maintain partnerships within the local, provincial and national arts communities and organizations in conjunction with the Program Manager
      • Promote Show + Sale to other arts organizations and create an active email/mailing list
    • Promote S+S activities to the community to encourage membership engagement
      • Ensure that all department representative positions are posted, and participate in the hiring process
      • Train and meet on a regular basis with all department representatives leading up to the sale
      • Disseminate information to the student body regarding the event
      • Facilitate required workshops leading up to the sale
      • Provide opportunities for membership feedback on S+S programming and communicating feedback to the Program Manager
        • Facilitate an annual round-table to discuss the institutional impact of Show + Sale
      • Participate in the strategic planning process to support the development of programming goals for the S+S
        • Maintain optimal communication with the Program Manager and keep position informed of the success and needs required to support the positive evolution of assigned programming
  • Promotions and Communication
    • Coordinate the production and dissemination of publicity materials, both print and electronic
      • Provide required content to the communications team for promotional materials
      • Provides information for website updates and content
    • Work with the communications team to develop a communications strategy for S+S programming
      • Work with the Executive Director, Communications Manager and Engagement team to develop media relations strategy for the sale
        • Produce press release material with individual points of interest for each media outlet
        • Produce a listing of ideal students for media contact and ensure diversified media contact with a range of student profiles
        • Ensure that the Engagement team receives the contact list for student profiles and that students involved are coached on media policies and procedures
        • Coordinate all media relations and promotions for Show + Sale
    • Documentation
      • Collect, edit, archive and disseminate student image documentation and biographies
      • Ensure that all programming is adequately documented
      • Responsible for maintaining and archiving both electronic and hard copy filing of promotional material
      • Manage digital assets ensuring proper labeling and archiving of project history updating files accordingly
  • Exhibition and Inventory Support
    • Ensure that the volunteer coordinator and preparator are supported in completing their assigned duties
    • Assist in the planning, set-up, installation, tear-down and clean-up of S+S events
    • Ensure all technical aspects of installation and exhibition strike are accounted for
    • Ensure exhibition spaces are prepared for exhibition, including when required:
      • Move and level plinths and walls
      • Spackle and paint according to institutional standards
      • Assist in lighting design
    • Ensure project and storage work spaces are maintained during the events including:
      • LRT
      • Cage
      • Exhibitions spaces
    • Help maintain tools, equipment, shop spaces, maintenance supplies, standard inventory quantities, and art storage
    • Confirm access to requested equipment/space/walls book walls
    • Provide guidance to artists and volunteers in the installation of work using safe and secure handling procedures and techniques
  • Miscellaneous
    • Write reports as requested to present to the Executive Director, Executive Committee, and/or Student Leadership Council
    • Be able to work independently yet cooperatively with members of staff to ensure quality performance
    • Complete other duties as assigned by the Program Manager
    • Support general office visitor interaction  

Who You Are…

Here at the AUArts SA we’ve worked hard to develop a culture we are proud to be a part of, and if you can say yes to a few of these things you might be proud to be a part of it too…

Equity & Diversity – Are you willing to consciously create room for respectful dialogue surrounding issues of equity and diversity? Pursuing a creative life takes guts! We’ve got a diverse, spunky, progressive, and outspoken community here at AUArts, and we are always looking for ways to self-reflect and incorporate socially just practices in our workplace.

Collaboration & Empowerment – Do you believe in bringing other people up, supporting your co-workers’ success, and finding ways to work together to accomplish your goals? From start to finish we are constantly learning from each other and finding ways to practice gratitude and celebrate the victories, both big and small.

Inspiration & Innovation – Are you excited to put your ideas on the table, take the risk and try something new even if you might fail? We love a good brainstorming session, and are always open to incorporating fresh ideas into our programs and services.

Qualifications…

  • Education background with a focus on art, design, craft, event planning, project management or related areas considered an asset
  • Experience and interest in non-profit artist run culture, career development, arts education, and program administration
  • Excellent interpersonal skills and the ability to work collaboratively with a wide range of diverse communities
  • Strong knowledge of creative industry/entrepreneurial resources and organizations
  • Excellent interpersonal skills with a strong ability to act decisively
  • Demonstrated ability to lead, coach and mentor volunteers and staff
  • Demonstrated ability to manage multiple priorities and implement goal setting strategies
  • Solid organizational, time, and budget management skills
  • Highly competent skills in the use of office software and social media platforms such as Word, Excel, Facebook, Adobe Creative Suite and WordPress
  • Speaking and writing in second/third languages are considered an asset

The Perks…

  • Flexible and accommodating office schedule
  • Professional development opportunities covered by AUArts SA
  • Staff appreciation events
  • $15.00-17.00 per hour based on level of experience
  • Maximum of 40 hours per month

Apply Now!

If we’ve caught your eye and you’d like to apply for this position send a resume and cover letter that helps us get to know you better, and please also ensure you specify which job you’re applying for and why you think you’d be a good fit for our team.

Applications can be sent to:
Sarah Grodecki
AUArts SA Executive Director
director.acadsa@auarts.ca

Applications will be accepted until June 17th, 2019 at 4pm. Interviews are planned to take place between June 18-25th, and the anticipated start date for this position is July 2, 2019.

AUArts Students’ Association welcomes all applications, however please note that preference will be given to qualified applicants who are current students or recent alumni of AUArts/ACAD.

AUArts Students’ Association is an equal opportunity employer and is committed to diversity. We thank all candidates for their interest; however only those selected for an interview will be contacted.